Administrative Assistant (M/F) IBET [155-002730-1]

We are recrutiting Administrative Assistant (M/F) who will be responsible for providing effective administrative support to the Management team.

Previous experience in administrative support roles
Excellent verbal and written communication skills in English and Portuguese
Flexibility to manage multiple tasks and priorities in a dynamic environment
Highly organized and time management skills, ability to manage priorities
Ability to empathise and understand the needs and concerns of different interlocutors
Proactivity to anticipate needs and solve problems
Comfortable engaging directly with board members and other senior executives
Professional behaviour and the ability to adapt the attitude to different situations and stakeholders
Strong organizational skills and attention to detail

Higher education in administration, management, secretarial or related areas
Previous experience in administrative or management support roles
Fluency in English (oral and written) mandatory
Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Main Responsibilities:
Coordinate appointments and meetings, managing schedules and calendars efficiently to ensure smooth operations
Be responsible for arranging travel, transport, and accommodation
Manage office logistics and supplies to maintain a well-organized and functional workspace
Receive and distribute incoming mail, calls, and packages, logging and notifying recipients of package arrivals
Support in preparing meetings including rooms and catering
Coordinate outgoing mail and courier deliveries
Support with presentations and email responses
Prepare documents and reports


Office: Oeiras
Schedule: 09:00 – 18:00 Monday to Friday
Contract in Outsourcing with Adecco
Project with continuity

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